How Alka Real Estate Reduced Operational Costs by 40% with Xelvia Global’s Offshore Operations Model
Snapshot
Client: Alka Real Estate, Germany
Industry: Real Estate & Property Management
Service Used: Offshore Operations Setup (Accounting & Financial Management)
Software Implemented: Immoware – Real Estate Accounting & Management Platform
What client says about us
“Raj and his team have become the backbone of our real estate operations. The peace of mind we’ve gained by not worrying about daily operations is priceless.”
-- Ory V
Key Outcomes
Alka Real Estate is a prominent German property management company specializing in residential and commercial real estate. Known for its professionalism and strong client relationships, Alka manages a large portfolio of properties, requiring precision in accounting, vendor coordination, and compliance with German financial regulations.
40% reduction
in operational costs
100% accuracy
in financial reconciliation
3× faster
invoice processing time
Seamless communication
with German clients & vendors
The Problem
As Alka Real Estate expanded its portfolio, managing financial operations locally became increasingly costly and time-consuming.
The company faced challenges such as:
Rising labor and administrative costs for local hires
Difficulty in finding bilingual professionals with both German language proficiency and accounting expertise
Inefficient communication between property managers, vendors, and clients
Lack of a streamlined system for invoice processing, reconciliation, and reporting
Alka wanted a cost-efficient, high-precision operational model that maintained their quality standards and client trust—without compromising compliance or transparency.
The Solution
Building the Right Team
We hired multilingual (German-speaking) accounting professionals with a background in real estate finance. Each team member was trained on Immoware, the company’s core accounting software, to ensure perfect alignment with existing systems.
1
Process Optimization
We created a six-step structured accounting workflow covering:
Accounts management
Invoice processing
Client communication
Transaction recording
Bank reconciliation
Financial reporting
2
Software Integration
Our offshore team was fully integrated into Immoware, managing:
Ledger entries, expense categorization, and reconciliations
Vendor and tenant data updates
Maintenance cost tracking and payment follow-ups
Automated financial reports and summaries for management
3
Seamless Communication
We established clear communication channels between our offshore team and Alka’s on-site managers to handle:
Vendor queries
Client invoices and statements
Dispute resolutions
Audit and reporting support
4
The Results
By partnering with Xelvia Global, Alka Real Estate successfully transformed its operational efficiency, financial accuracy, and cost structure. The collaboration not only reduced expenses but also strengthened client confidence and internal workflow reliability.
Today, Alka’s offshore accounting unit operates as a natural extension of their internal team, managing complex accounting tasks, vendor coordination, and client communications with precision and transparency.
01
40% Cost Reduction
By shifting to an offshore operational model, Alka Real Estate reduced its overall accounting and administrative expenses by 40%, without sacrificing quality or compliance.
02
3× Faster Invoice Processing
Invoice turnaround time dropped from 48 hours to just 16 hours, improving vendor satisfaction and eliminating payment delays.
03
100% Accuracy in Financial Reconciliation
With a dual-verification process and weekly reconciliation through Immoware, Alka achieved zero accounting discrepancies and maintained full audit compliance.
04
Enhanced Client Communication
German-speaking offshore professionals handled all client and tenant financial communications, ensuring language consistency, cultural understanding, and service reliability.
05
Improved Transparency & Reporting
The use of Immoware allowed real-time visibility into every transaction. Monthly reports provided management with clear insights into financial health, collections, and expenditures—supporting faster decision-making.